Photocopiers – Uses and Benefits

Photocopier machines produce copies of documents. The two different types of photocopier machines are – Home-based machines and large-scale copier machines. The home-based machines are conceived for small copying needs, while companies requiring large-scale copying of documents use large scale copiers. Canon photocopier on rent is available -the office photocopier is a multifunctional device, offering printing, scanning and photocopying.

Functions of a photocopier: –

Advancement in technology advances has touched all areas of machines significantly.  Photocopier machines are evolving and have become increasingly innovative with an extensive array of functions to aid speed in office work. Modern and updated versions of Canon colour photocopier on rent are also available.

Canon Laser printer dealer in delhi

8 important functions of photocopiers are listed below.

1. Scan to computer/email – Most photocopiers have scanners embedded on the device. This makes work easy in terms of sending documents from the photocopier to your own email or a client.
2. Scan to PDF – Many photocopiers like Canon High Speed Scanners have Optical Character Recognition (OCR) function enabled that lets the scanner read the letters and words and can save the document as a ‘searchable PDF’. This permits users to search for the document based on words within the document and not just the title. This is convenient for users to find documents easily.
3. USB / SD Card printing – Today the photocopiers have USB or SD card ports that let a document be printed from a USB or SD card without needing to transfer files on your laptop.
4. Enlarge or reduce the size of the document – A common function of a photocopier is its ability to enlarge or reduce your document size to fit the ideal size. For example, an A3 document to an A4 paper Or a photograph to fit the size of the frame. It is indeed a very useful feature for many office tasks and usually comes as standard with most new photocopiers.
5. Duplex printing – Many photocopiers and multifunctional printers offer a feature that allows the printing of two pages onto one sheet, by printing on both sides. Best way to reduce print costs as it simply halves the amount of paper used! For printing portrait documents, use duplex on the ‘long edge’ and if printing landscape documents, such as spreadsheets, then the duplex can be adjusted on the ‘short edge’ in the print driver.
6. Collation – Photocopiers have a ‘collate’ option where the photocopier has a feature to slightly shift each bundle of documents. This helps to easily see where one copy ends and the next one begins. This is especially a useful feature for schools, universities, classrooms and the corporate business world.
7. Staple / hole-punch – An amazing feature to reduce manual tasks and effort to punch holes for filing in hefty documents. By adding a staple or hole-punch unit, users can create high-quality stapled and hole-punched documents at the click of the button. Time-saving function indeed! Also, it ensures that the staples and hole punches are in the same place each time. You can choose from 2, 3 and 4 holes, depending on the make and model of your device apart from choosing where the document gets stapled.
8. Booklet printing – A unique feature that enables printed documents to be folded in the centre with two staples along the fold. this can be easily done by just adding a saddle stitch finisher to your photocopier. This helps to print booklets quickly and easily in-house on the office photocopier, without having to pay for outsourced printing and binding of documents into a booklet. The latest models are equipped to produce booklets and print them edge-to-edge without having the traditional white border around the booklets.

Express digital is a trustworthy name for buying all types of printers and photocopiers. You can also rent out these machines on easy and convenient terms for your office. Canon high-speed scanners in Delhi are preferred by corporates and educational institutes to digitalise the bulky documents.