Digital Workflow

 Companies are relying on employee productivity and advanced devices to deliver better results. There has been a rise in the Multifunction devices like Printers, scanners etc. These all-in-one devices have taken over the standalone devices of the past like copiers or fax machines. The employees now demand more from the company to enhance productivity. So, tools and workspaces are very important. Space-saving multifunction printers (MFPs) or Canon LCD Projectors accomplish all the tasks that standalone copiers, fax machines, printers and scanners used to perform separately. The printer is one of the most important things in all offices. MFPs are speedier, easier, and better connected than standalone copiers and other devices ever could.

The digital world needs digital workflow. In this Digital Age, you can simply press, tap, or swipe an icon on an MFP’s touchscreen and set a full, digital workflow into action.

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What is “digital workflow”?

A few examples to understand digital workflow:

  • Documents can be routed for electronic signature or approval.
  • Repetitive processes can be time-consuming – These can now be automated.
  • Design custom flows that combine with back-office systems.
  • Scan piles of paper into digital files that are effortless to search, share and store.
  • Print from or scan to cloud-based storage.

Everyone is conscious of using paper however we still must make huge progress in that area. While offices are trying to be paperless Digitizing workflows with MFDs is a wonderful way to get there.

More and more organizations still rely on printing to operate their business and opt for canon printer on rent. They are dependent upon digital copiers and multifunction devices (MFDs) to do this printing daily. Companies have started accelerating their digital transformation projects, pushing business processes from paper-based manual workflows to digital and data-driven workflows, many of them have found the power and importance of the scanning function of these devices.

Canon High Speed scanners from any Canon Laser printer dealer in Delhi can be used to scan multiple documents that a company receives. These devices are doing more than just copying and printing on your digital copier or MFD and therefore are an integral part of effectively and efficiently managing information in the company and sustaining future growth.

Today we are listing ways of scanning on an MFD to intelligently capture information from hardcopy documents so that it is convenient and helpful for employees to access data. One step closer to digitalising workflows and decreasing costly errors and enhancing process turnaround times.

  • Directly email files to a single address or multiple addresses from the MFD.

Use the MFD to scan the document and instantly send it via email by selecting the recipient email(s) from the MFD’s address book (or available corporate network address books). You can even enter the email address(es) instantly on the MFD’s operator panel (most MFDs today have a keyboard function). Authentication set-up can confirm the document in the ‘sent’ folder.

  • Ensure that scanned files get sent to the correct place.

Scanned hardcopy documents can be sent files right from the MFD to local or network folders, network storage spaces, and collaboration applications like SharePoint. They can also move straight to cloud services like Box, Dropbox, Google Drive, and others instead of going through multiple steps of scanning to a PC and then uploading the files to suitable repositories. This also reduces errors and improves employee productivity.

  • Incorporate MFD scanning with automated workflow steps of business processes.

APIs (Application Programming Interface), or pre-configured automated steps can be incorporated with an MFD’s scan functions using various types of software like accounts payable, accounts receivable, HR management, or industry-specific applications.

These are just a few modes of scanning with an MFD that is useful in helping an organization. Express digital systems can set up Canon High Speed Scanners in Delhi to combine many of the steps mentioned above. This will help to automatically classify different document types, pull data that will auto-populate metadata fields, and route the scan to the right destination or multiple destinations.

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