Five things to know before signing a copier contract

If you’ve ever negotiated a printer or copier, you know how tough an equipment rental or buying deal can be to understand. When you add in the fact that these contracts are nearly hard to break, before taking a photocopier on rent or to buy Canon colour photocopier, you should educate yourself with some of the most common contract clauses so you know exactly what you’re getting into.

Five things to know before signing a copier contract are as follows:

1. Annual rate increases: When taking a canon photocopier on rent the majority of copier contracts are divided into two categories: equipment and service. A contract may contain yearly rate rises on both portions, depending on the dealer. The normal increase in service is 10%, which allows for the additional maintenance that is necessary as a machine matures. But, when your equipment ages, why should you pay more for it? You must not do so. Especially when you consider how the rate rises year after year.

Let’s examine that, if you pay Rs1000 per month for the first year, you’ll spend Rs1110 for the second year and Rs 1220 for the third year. By the fifth year, you’ll be spending Rs 1,440 per month, over 50 percent more than you were when your equipment was brand new. It doesn’t have to be this way, though. Equipment rate increases are up to your dealer’s decision. In other words, choose a dealer who will not increase your equipment’s rate.

2. Auto-Renewal: When the initial term comes to an end, most lease agreements include an auto-renewal clause that extends your lease for another year. Furthermore, this extra year is subject to the same rate rise hikes as the previous year. If your fifth-year payment was Rs 1,440 per month, it will now be Rs 1550 per month. What are your options for avoiding this situation? It is advisable to be conscious of your responsibilities. Most leasing businesses need 60 to 120 days written notice of desire to cancel a contract prior to the end of your term. You’ll be trapped for another year if you don’t get that notification on time. However, you can safeguard yourself upfront by choosing a dealer who has a leasing policy that automatically renews on a month-to-month basis. Express Digital Systems is one of the best photocopier rental companies  as well as one of the finest Canon Laser printer dealer in Delhi.

3. Agreements that run in parallel: If you are two years into your current lease and you’re in urgent need of a second printer or multifunction printer. Should you acquire a new lease or extend an existing one to accommodate your new equipment? Your decision right now might have a significant impact on your financial commitment. A coterminous agreement is the greatest approach to protect oneself. A coterminous agreement, to put it simply, adds the new equipment to your current lease. Your financial responsibility on both new and current equipment will end at the end of the existing lease under this sort of arrangement.

4. Adjustments to Service Allowances: Most service agreements calculate your monthly charge based on an average of your previous use. However, if your printing demands aren’t as high as the national average, it would be great if your monthly fee could be adjusted to meet your company’s needs. It’s conceivable that your service allowance will be adjusted based on your actual usage.

5. Contractual Obligations at the end: In an ideal world, you’d be able to terminate a contract as soon as you discovered a better offer. In actuality, equipment leases are legally binding financial contracts that do not allow for early termination.  You’ll have to pay the remainder of your future payments if you want to break out of a contract. The procedure of terminating a lease early is known as a buyout to return. Make sure you understand your buyout obligations before signing the contract. Allowing a dealer to charge you additional costs or requiring you to purchase your equipment in order to cancel a contract is not a good idea.

These are the top five things to keep in mind when signing a copier contract. Express Digital Systems is dedicated to complete transparency throughout the sales process, and in addition to photocopiers, they also offer Canon high speed scanners and projectors.

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